Purpose: Your daily command center providing real-time metrics and system analytics. It gives a bird's-eye view of recruitment health, active jobs, candidate pipelines, and pending onboarding tasks.

Dashboard Interface:

Workflow & Features:

1. Quick Action Buttons: Jump directly into active tasks by clicking 'Post a Job', 'View Candidates', or 'Schedule Interview'.
2. Real-Time KPI Cards: Review metric counters ('Job Requisitions', 'Total Job Posts', 'New Applicants Today', 'Upcoming Interviews').
3. AI Insights & Analytics: Monitor automated pipeline alerts, 'Hiring Funnel' bar chart, and 'Time-to-Fill Trend' velocity chart.

Purpose: Manage all internal requests for new headcount, customize requisition forms, dynamic Requisition ID building, and track multi-tier approval progress through management and HR.

Requisitions Interface:

Workflow & Features:

1. Create Request: Click 'Create New Requisition', fill target details, budget, headcount, and click 'Save Draft' or 'Send For Approval'.
2. Approval Progress Modal: Click 'Progress' to view real-time approver timestamps, feedback notes, and hierarchical sign-off status.
3. Public Requisition Approval Portal: External approvers receive email token links (`/public/requisition-approval/[token]`) to review budget terms and click 'Approve' or 'Reject' without logging in.

Purpose: A secure, tokenized external web portal allowing C-level executives and departmental directors to review candidate profiles and approve job offers and requisitions without an ATS account.

Portal Interface:

Workflow & Features:

1. Secure Token Access: Approver opens secure token link sent to executive email (`/public/requisition-approval/[token]`).
2. Review Context: Inspect candidate contact info, salary offer, resume snippet, justification, and past interview scorecard ratings.
3. One-Click Decision: Click 'Approve Candidate / Requisition' or 'Reject' with mandatory feedback to instantly update the ATS database.

Purpose: Central hub to create active job ads, configure custom interview rounds, AI job description generation, and publish referral links across 12+ social platforms.

Job Openings Interface:

Workflow & Features:

1. Convert Requisition: Click 'Create New Job Post' on HR-approved requisitions to auto-populate job drafts.
2. Social Sharing: Click 'Share' on any active card to generate tracked referral links (LinkedIn, WhatsApp, Slack, etc.).
3. 5-Tab Job Dashboard: Manage Application Intake, Details, Interviews, Analytics, and Job Expense spend.

Purpose: The responsive external job landing page where prospective candidates review role descriptions, qualifications, and submit applications.

Public Apply Interface:

Workflow & Features:

1. Role Landing: Candidate reviews company perks, responsibilities, compensation range, and work type.
2. Submit Application: Candidate fills contact fields, drags-and-drops Resume (PDF/DOCX), and submits. Data auto-syncs to ATS.

Purpose: Dedicated repository for managing past and offboarded organizational staff, recording departure reasons, tracking departmental clearances, archiving exit interview surveys, and managing rehire eligibility flags.

Workflow & Features:

1. Separation Records & Reasons: Record and categorize departures (Resignation, Termination, Retirement, Contract Completion, Mutual Separation) with official exit dates and tenure calculations.
2. Clearance & Asset Handover: Track sign-offs across IT equipment recovery, security badge deactivation, finance dues clearance, and HR paperwork completion.
3. Rehire Eligibility Status: Set rehire status ('Eligible for Rehire', 'Ineligible', or 'Conditional Approval') with mandatory documentation notes.
4. Exit Survey & Retention Analytics: Review structured exit interview ratings, feedback reasons, and department retention statistics to identify organizational turnover trends.

Purpose: Master applicant database offering screening filters, Sci-Fi bulk AI resume parsing, custom skill weight scoring, blind screening, and candidate profile dashboards.

Candidates List Interface:

Workflow & Features:

1. Sci-Fi Bulk Resume Parsing Engine: Select multiple applicants and trigger 'Resume Parsing' to launch the animated multi-phase parser (File Stream Reading → Skill & Experience Extraction → Score Calculation → Finalization).
2. JD Match Breakdown & Custom Skill Criteria: Inspect overall match scores (0-100) alongside individual skill weight percentages (e.g., React 25%, Node 25%, System Design 25%, Communication 25%). Click 'Parse Again' to re-evaluate with updated criteria.
3. Blind Screening Mode: Toggle 'Blind Screening' to automatically mask candidate names, photos, gender, and universities to eliminate hiring bias.
4. 6-Tab Profile Dashboard: Click 'View Profile' to inspect Overview, Resume Preview, Interview Reviews, Schedule, Exam Proctoring Results, and Stage Action History.

Purpose: 3D visual hiring funnel with full-screen stage action popups, dual view switcher (Table vs Cards), and the real-time Process Flow Timeline & Stage Bottleneck Chart.

Pipeline Funnel Interface:

Workflow & Features:

1. Process Flow Timeline & Stage Analytics: Inspect the integrated timeline chart showing live recruitment stages from Requisition to Hire. Switch between Timeline View (visual stage milestones with candidate count pills), Gantt / Chart View (duration vs SLA targets), and Detailed Table View (Start/End criteria, average duration with Days / Hours metric toggle).
2. 3D Interactive Funnel & Stage Modals: Click any 3D hiring funnel cylinder layer or summary card to launch full-screen stage candidate management modals with search and bulk actions.
3. Direct Stage Action Buttons: Advance candidates seamlessly by clicking 'Call for Interview', 'Offer & Onboarding', 'Parse Resume', or 'Create Shortlist' directly from stage cards.
4. Dual View Modes: Toggle between Table View (displaying round-matched online exam scores, AI match %, and recruiter notes) and Cards View (visual candidate cards with quick action pills).

Purpose: Curate candidate folders per interview round, score against round criteria, and enforce multi-round progression logic.

Workflow & Features:

1. Make Shortlist Builder: Click 'Make Shortlist', select job, select target round, set match score sliders, and filter by gender.
2. Bulk Addition: Click 'Add All Filtered Candidates To Shortlist' for one-click candidate folder creation.
3. Curated Review: Hiring Managers click the eye icon to launch the curated shortlist review modal.

Purpose: Admin exam results dashboard with question breakdown & secured anti-cheating proctoring candidate exam portal.

Admin Exam Participant Interface:

Workflow & Features:

1. Anti-Cheating Proctoring Gateway: Candidates take exams within a secured portal enforcing mandatory fullscreen, active tab/window blur strike tracking, dynamic candidate email watermarking, and auto-submit on excessive violations.
2. Round-Matched Exam Scores: View candidate online assessment scores mapped automatically to corresponding interview rounds with pass/fail indicators.
3. Question-by-Question Diagnostic Modal: Click any participant to review detailed candidate answers, correct solutions, time spent per question, and security strike logs.

Purpose: Real-time WebSocket candidate-recruiter messaging portal with automated AI assistant responses.

Chat Interface:

Workflow & Features:

1. Real-Time Candidate Messaging: Two-way WebSocket chat portal between recruiter and candidate with message delivery timestamps, read status, and file attachments.
2. AI Auto-Pilot Bot: Enable AI auto-reply to automatically answer candidate questions regarding interview details, company perks, and job requirements using grounded ATS context.

Purpose: Calendar scheduling hub supporting Single Candidate scheduling, Automated Bulk scheduling, and Created Schedules management.

Bulk Scheduling Interface:

Workflow & Features:

1. Single Candidate Scheduling: Select candidate, target round, and panel. Panel Availability Calendar View resolves slot conflicts.
2. Automated Bulk Scheduling: Select candidates by AI match % threshold, shortlist, or manual list. Set date range & buffer intervals. AI auto-assigns non-conflicting time slots & sends Zoom/Teams links.
3. Created Schedules Table: Filter, edit, or bulk delete active interview schedules.

Purpose: Real-time 2-way corporate calendar integration supporting Google Calendar, Microsoft Outlook / Office 365, Apple iCal, and CalDAV servers.

Workflow & Features:

1. Connect Provider: Click 'Connect Google Calendar' or 'Connect Outlook' to authorize 2-way scheduling sync.
2. Working Hours & Buffer Time: Define panel working hours (e.g., 9:00 AM - 5:00 PM) and mandatory buffer intervals between interviews (e.g., 15 mins).
3. Automated Conflict Detection: System automatically queries interviewer calendars live to hide busy slots when scheduling.

Purpose: Standardized scorecard templates, objective 1-4 competency ratings, and structured evaluation collection.

Scorecard Form Interface:

Workflow & Features:

1. Printable Form Preview: Click 'View' on scorecard templates to inspect Core/Functional competencies, 1-4 rating scales, and recommendation fields.
2. Dynamic Scorecard Builder: Create or edit scorecard templates and publish to active job interview rounds.

Purpose: Digital offer letters with 50+ themes, executive approval workflows, structured compensation breakdown, onboarding checklists, and HRIS API exports.

Offers Interface:

Workflow & Features:

1. Generate Job Offer: Input offered salary breakdown (Base, Bonus, Equity, Benefits), joining date, template theme (50+ options), and route for executive token approval.
2. Candidate Digital Offer Page: Candidate receives secure link (`/offer/[id]`) to review full offer, sign digitally, accept, decline, or submit counter-terms.
3. Onboarding Checklist & HRIS Export: Track IT setup & welcome kit tasks; push hired records to HRIS API.

Purpose: An interactive, candidate-facing offer acceptance portal (`/offer/[id]`) enabling candidates to inspect company letterhead terms, view detailed compensation breakdowns, execute digital e-signatures, accept/decline, or request counter-proposals.

Workflow & Features:

1. Interactive Letterhead Preview: Candidate reviews company branding, position duties, reporting hierarchy, joining date, and detailed compensation package.
2. Digital E-Signature Canvas: Candidates can draw their live signature using touch/mouse or type their name with automated cryptographic timestamp stamping.
3. 1-Click Decision Workflow: Candidate chooses 'Accept Offer' (auto-locks offer, generates signed PDF, triggers onboarding checklist), 'Decline Offer' (prompts structured feedback reason), or 'Request Counter-Offer' (submits notes back to recruiter).
4. Instant Certificate PDF Download: Both recruiter and candidate receive verifiable PDF copies with digital seal certificates.

Purpose: Data visualization suite analyzing recruitment bottlenecks, velocity metrics, DEI demographics, EEO compliance, and source ROI.

Analytics Interface:

Workflow & Features:

1. Executive KPIs & Red Alerts: Review Time-to-Fill and Cost-per-Hire. Stages exceeding 10 days display Red Alert Bottleneck Flags.
2. EEO 4/5ths Rule Audit: Run Adverse Impact Analysis across demographics and export compliance audit reports.
3. Source ROI & Conversion Velocity: Track applicant conversion rates from LinkedIn, Careers Page, Referrals, and Job Boards.

Purpose: Central configuration hub for AI resume parsing, candidate match scoring model parameters, JD generator, and automated workflow triggers.

Workflow & Features:

1. AI Resume Parser Sensitivity: Adjust weightings for skill match vs experience years vs education degree relevance.
2. Automated Trigger Triggers: Configure auto-shortlisting for candidates scoring above 85% and auto-rejection for candidates under threshold.
3. AI Bias Prevention Filters: Enforce blind screening rules and monitor AI recommendations for demographic neutrality.

Purpose: Enterprise compliance control panel for GDPR candidate right-to-be-forgotten requests, system audit logging, and background check integrations.

Workflow & Features:

1. Right to be Forgotten: Search candidate names in Compliance and click 'Execute Right to be Forgotten' to permanently scrub PII data.
2. System Audit Logging: Review immutable activity logs tracking user logins, candidate exports, role updates, and salary viewing.
3. Background Check Vendor Integration: Track automated candidate background screening status (Checkr, Sterling, HireRight).

Purpose: Multi-tenant Role-Based Access Control (RBAC) engine supporting 14 predefined system roles and granular permission matrix customization.

Workflow & Features:

1. Permission Matrix Configuration: Toggle granular access permissions for Job Creation, Candidate Access, Salary Details, Evaluation View, and System Settings per role.
2. Custom Role Creation: Click 'Add Custom Role', specify role title and description, select permission checkboxes, and save.
3. User Role Assignment: Assign one or multiple system roles to active staff members with real-time permission synchronization.

Purpose: Account subscription plan management, active seat metrics, AI credit usage tracking, payment methods, and invoice downloads.

Billing Interface:

Workflow & Features:

1. Plan Tier Upgrade: Select between Starter, Growth, and Enterprise subscription tiers with live feature comparison.
2. Payment Gateway: Pay monthly or annual subscription invoices securely via credit card or payment gateway integration.
3. Invoice History: Download official VAT/tax receipts and payment invoices for accounting audit compliance.

Purpose: 5-tier organizational structure with Excel bulk import/export, Job Requisition ID Builder, Offer Letter Builder (50+ themes), and SMTP setup.

Organization Setup Interface:

Workflow & Features:

1. 5-Tier Hierarchy Excel Import: Download `.xlsx` template, populate 5 hierarchy levels offline, and bulk import instantly.
2. Offer Letter Builder (50+ Themes): Accordion panels, 50+ letterhead themes, dynamic merge tags (`{{candidate_name}}`), salary breakdown tables, and live preview.
3. SMTP Server Setup: Configure corporate mail server to dispatch system notifications and offer letters.

Purpose: An intelligent, floating in-app support assistant available across all Admin workspace screens, providing instant AI troubleshooting, client diagnostic telemetry sharing, attachment uploads, and 1-click human ticket escalation.

Workflow & Features:

1. Floating Support Trigger: Click the floating 'Get Support' / 'HireNix AI Assistant' badge at the bottom-right corner of any admin screen or click 'Help' in the header bar to open the support dialog.
2. Automated Client Diagnostics: The assistant automatically captures safe client telemetry (Current Route, OS, Browser, Screen Resolution, Tenant Subscription Tier, and recent client error logs) to diagnose issues immediately.
3. Attachment & Screen Recording Uploads: Upload screenshots or recorded `.webm` screen videos directly within the chat to demonstrate technical glitches to the support system.
4. Instant Human Agent Escalation: When asking complex questions, billing inquiries, or clicking 'Talk to a Human Rep', the session is instantly escalated to Superadmin Live Agents with real-time WebSocket notifications.